Who does it apply to? You must have an online cash register if your B2C sales exceeded 20 000 zł in a year, or strictly from day one if you operate in industries such as catering, automotive repair, hairdressing, or healthcare.
How much can you gain? You are entitled to tax relief of 90% of the net price of the device, up to a maximum of 700 zł.
Your main obligations: You must ensure continuous internet access for the device, generate daily reports, and keep track of mandatory technical inspections every 24 months.
How can we help? At Fiskasy.pl, we will select, install, and configure your cash register so that it is 100% compliant with Tax Office requirements.
How does an online cash register work and why do you need one?
A modern online cash register differs from older models in one key detail – it automatically and without your intervention sends data to the Central Repository of Cash Registers (CRK), managed by the Head of the National Revenue Administration.
You need to know that your device:
Requires continuous internet: It connects to the network via cable (LAN), Wi-Fi (WLAN), or a built-in GSM/LTE module. We will advise you on the ideal solution for your premises or fieldwork.
Sends data automatically: Every transaction, VAT rate change, sale time, location, and inspection details are sent immediately to CRK. Everything in an encrypted, secure format.
Has a unique number: The device is precisely identified in the system thanks to the number assigned by CRK.
Thanks to this system, the Tax Office has real-time insight into turnover, and you forget about manual archiving of receipt copies.
Who must have an online cash register? Check if you are on the list
The general rule is simple: you must obtain a cash register if your annual turnover from sales to individuals (non-business) and flat-rate farmers has exceeded the 20 000 zł limit.
However, there are industries that strictly must have an online cash register from day one of operation, regardless of turnover. These include:
Catering and gastronomy services (brick-and-mortar and seasonal).
Hospitality services (hotels, hostels, guesthouses).
Fuel sales.
Vehicle repair (mechanics, tyre services, car washes).
Hairdressing, beauty, and cosmetic services as well as tattoo studios.
Medical services (doctors, dentists, physiotherapists, veterinarians).
Legal services.
Construction and renovation services.
Sale of coal and solid fuels.
Physical or virtual? Choose wisely
If you work on the move, you can consider a virtual cash register – a mobile application approved by KAS, installed on a smartphone or tablet.
Who is this solution for? Primarily for taxi drivers, couriers, food truck owners, event organizers, as well as individuals providing minor renovation work at the customer's premises or short-term rental services. However, you must always verify your PKWiU codes first.
Claim 700 zł relief to get started!
When buying your first online cash register or replacing an old one in accordance with statutory deadlines, you should take advantage of state relief. You can claim back 90% of the net purchase price, up to a maximum of 700 zł. Example? You buy a device from us for 1000 zł net – you get back the full 700 zł.
Conditions for receiving the refund:
This is your first cash register or you are performing a mandatory replacement.
The device ensures a continuous connection to CRK.
You fiscalize the device on time and actually start recording sales.
Do you need to register the cash register with the Tax Office? The fiscalization process and data submission to CRK will be handled for you by an authorized technician. You only need to submit a written notification to the Tax Office about starting to record sales.
Your 4 most important user obligations
Buying is one thing, but everyday operation comes with strict rules. To avoid financial penalties, you must remember to:
Ensure a continuous internet connection so the cash register can communicate with CRK.
Issue receipts (paper or e-receipts) to every buyer after a sale.
Generate daily reports after each sales day.
Conduct timely technical inspections. You must carry them out at least every 24 months. Missing an inspection risks a heavy fine and losing the right to the purchase relief! Storing the service book is also mandatory.
Want to explore the technical and legal nuances of these regulations? You can find more detailed information in an extensive article prepared by ESC SA specialists: How does an online cash register work and who should purchase one?
Time for action. Trust the experts at Fiskasy.pl!
Don't risk mistakes during selection, installation, and registration. At Fiskasy.pl, we are your partner in the tax world. We will help you choose the ideal device (physical or virtual), perform full installation, fiscalize the equipment, and show you how to smoothly claim 700 zł back from the Tax Office.
Don't wait until the last minute! Contact us today and choose the cash register perfectly tailored to your business.